The Lehigh Valley Amateur Astronomical Society, Inc. (“the Society”)
considers the privacy of our members and the security of members’ personal information to be of
paramount importance. This policy describes the information the Society collects and how it is protected.
Every member entrusted with another member’s personal information during the normal course of Society
business is expected to abide by the provisions of this policy.
Our Privacy Commitment
The Lehigh Valley Amateur Astronomical Society, Inc. will never share a member’s
personal information with another member or with any outside individual or organization
without the member’s express consent.
Information We Collect
The Society currently collects, or may collect, the following information from members:
- Name
- Mailing Address
- Telephone Number(s)
- Names of Spouse and/or Family Members
- Checking Account Information
- Credit Card Information
- Owned Vehicle Information
Personal information is provided directly by members, either in person or through the LVAAS website.
The Society does not collect personal information from third-party sources.
Member Contact Information
Members indicate during registration and annual renewal whether their telephone number and/or email
address may be shared with other members when necessary to conduct Society business.
- Phone Number Sharing: Yes / No
- Email Sharing: Yes / No
The Society will never publish members’ personal information on the LVAAS website. Members may
voluntarily post their email addresses within the Society forums. In those cases, the Society
cannot accept responsibility for subsequent misuse of that information.
Exceptions
Legal Exception
Personal information may only be disclosed during a legitimate emergency or when required by a lawful
court order. Information will only be released to law enforcement after proper identification and
appropriate legal authorization.
Protecting Your Information
Except when actively being used for Society business:
- Paper records are secured under lock and key.
- Electronic records are protected using strong passwords and appropriate security practices.
Any accidental loss or unauthorized disclosure of personal information shall be reported immediately
to the Director of the Society. If the Director is responsible, the remaining elected officers shall
be notified immediately.
The Society will make every reasonable effort to recover lost information and minimize the effects
of any accidental disclosure.
Unauthorized Disclosure
Any member who intentionally or maliciously releases personal information without authorization
may be subject to disciplinary action, up to and including expulsion from the Society.
Questions
Questions regarding this Privacy Policy should be directed to the Membership Director or the Director
of the Society.
LVAAS Privacy Policy
Revision 2012.1 – Approved February 26, 2012